Last Updated: Jul 23, 2022 9 min read

How to Back Up Your Business Data with Rewind (Easy and Inexpensive)

How to Back Up Your Business Data with Rewind (Easy and Inexpensive)

Rewind is the easiest and most reliable way to back up your business data. In this post, we'll show you how to back up your business data with Rewind, just as 100,000+ other organizations have done.

As a business owner, you know the importance of data security. You work hard to accumulate and protect your data–the years of sales orders, customer details, invoices, credit card transactions, and taxes–but what's your plan if Quickbooks, Shopify, or other SaaS platforms go offline?

All your data could be lost in an instant. SaaS platforms back up their own data in bulk, but not the account-level information you rely on every day. If your account-level data is deleted or compromised, you won't be able to restore it. Rewind protects the SaaS data that powers your business.

In this post, we'll show you how to back up your business data with Rewind, just as 100,000+ other organizations have done.

What is Rewind?

Since 2015, Rewind has been on a mission to help businesses protect their SaaS and cloud data. Today, over 80,000 customers in more than 100 countries trust Rewind’s top-reviewed apps and support to ensure their software-as-a-service applications run uninterrupted. The Rewind platform enables companies to back up, restore, and copy the critical data that drives their business.

Why You Need to Back Up Your Business Data on SaaS Services

The backups SaaS platforms take only benefit them and they're generally unable to help if you lose critical data or make unintended changes.

It's much too easy to become complacent and ignore the potential for loss when it comes to Software-as-a-Service (SaaS) solutions holding onto your critical company data. Here are a few things to think about that are still relevant to SaaS services when it comes to data loss:

1.     Hardware failures. SaaS services may have backups for their critical data and components, but they may not have backups for yours. Because of that, even though you're not the one operating the infrastructure, it's still hardware and computers at the base.

2.     Human error. 90% of all data breaches are due to human error. Accidental deletion of customer data by an over-zealous Customer Service person within your company or a spoofed request for deletion from a malicious third party can affect plans. Perhaps the marketing team accidentally deleted a popular blog post or operations bulk-deleted several products just before Black Friday sales started kicking off.

3.     Natural disasters & power failures. Data centers are susceptible to fire, flood, or other natural disasters. Even as one of the most substantial "clouds," Amazon Web Services isn't disaster-free. Even if a platform has disaster recovery processes in place, they are designed to restore the entire platform at once in case of loss. They generally cannot specify what data is restored where and when.

4.     Theft. A bad actor may gain access to your mission-critical SaaS services; to cover their tracks, they might wipe everything (https://threatpost.com/hacker-puts-hosting-service-code-spaces-out-of-business/106761/).

5.     Billing issues. Your company credit card may have had a problem, and the payment for this month didn't go through. If you missed the email, your account might be closed and all the data purged simultaneously.

6.     Lost Revenue. Every minute that your store is offline is lost sales. Being able to restore product data and inventory records immediately, and even the entire site and its design and customizations in mere minutes can save your company tens of thousands of dollars.

These aren't likely scenarios–we don't often see news reports and Twitter threads about invoicing software going belly up because of reasons like this or Shopify going offline and stores being lost. Services like Microsoft, though, outright say they do not back up customer data.

Given how valuable the data your company places in others' hands, any decision that doesn't ensure your company's critical data is backed up is frankly incorrect. By using Rewind, you can rest assured that your data is safe and secure.

What Is Rewind and How Does It Work?

Rewind is a cloud-based backup and disaster recovery service that helps businesses of all sizes protect their data. It's designed to be quick and easy to set up, so you can rest assured that your data is safe no matter what happens.

Here's how it works: once you've signed up for a Rewind account, you're allowed to hook it up to your various SaaS services. Rewind supports all the big names you're familiar with, including Shopify, Quickbooks Online, Jira, GitHub, Trello, BigCommerce, and Microsoft 365. Rewind takes a snapshot of all the data in these services and securely stores it. Depending on the integration, backups can be written to your chosen location.

If data is ever lost, that existing connection can be immediately used to restore data to its original location. Products and inventory are directly returned to your Shopify or BigCommerce instance. Transaction data is immediately rewritten into Quickbooks Online.

Rewind is SOC 2 (Type 1 and 2) and GDPR compliant, and you can request a copy of the SOC 2 reports with NDA from Rewind, depending on your plan. All backups are encrypted with AES-256 encryption, and enterprise customers can access audit logs that track every bit of relevant backup activity for compliance requirements.

Use Rewind to Back Up Shopify

One of Rewind's most popular use cases is backing up Shopify stores. Shopify does not individually back up store data. Shopify backs up merchants at the platform level. This means if there were an issue with the platform, they'd recover everything as it was at a point in time, regardless of the state of your store, if data is still missing, etc. If products in your store are accidentally deleted, inventory is erased, or the store is destroyed cannot help recover your store.

Rewind backs up products, product variants, collections (custom and smart), custom fields, customer data, orders, blogs, pages, themes, locations, and shipping zones.

Since Rewind backs up your store with so much granularity, if someone makes a mistake on a page or accidentally deletes it, recovering the page is just a few clicks away. If the wrong theme is deleted during spring cleaning, it'll be back in mere moments once you've logged in to your Rewind account. Maybe a CSV import has just run, replacing all your products with empty, imageless, descriptionless versions.

Rewind backs up Shopify stores daily, at midnight local time. They'll send an email weekly letting you know what they've backed up and any changes that have taken place.

Not sure how much value Rewind can provide? Plug your Shopify store URL into their calculator and see how much downtime from data loss could cost your business.

Rewind + Shopify

Ensure your Shopify business never goes offline with constant backups of your entire operation.

Start Backing Up Your Shopify Store ($9)

Use Rewind to Back Up Quickbooks Online

We don't think about backing up our accounting software often. It's not flashy, sounds incredibly dull, and Quickbooks could never go offline or lose data, right?

That may be true, but even with the best of intentions and promises in place, Intuit does not have an obligation to protect your data. They, like Shopify, only back up at the platform level. In a full platform outage, they can recover and be back online, but the state of your specific accounting data is not guaranteed. Here's a list of everything Rewind backs up from your Quickbooks Online. (https://from.sellerjournal.com/jak)

Additionally, financial regulations may require you to protect sensitive financial information. Even if you're not in the accounting business, hearing that an accountant's data was locked up thanks to ransomware should be reason enough to start backing up your Quickbooks Online data.

Rewind + Quickbooks

Never lose critical accounting and financial data with persistent backups and meet vital financial regulations.

Start Backing Up Your Quickbooks Online Files

Use Rewind to Back Up BigCommerce

Setting up Rewind to back up your BigCommerce store is an almost identical process to set it up for Shopify and covers nearly the same categories of data. Rewind backs up products, categories, option sets, options, brands, customers, orders, redirects, blog posts, web pages, stencil themes, gift certificates, and price lists.

Along with the list above, Rewind backs up the relationship between items. For example, there’s no need to rebuild the relationships between a restored product and its categories, price lists, inventory quantities, or related products.

Rewind + BigCommerce

Keep your e-commerce business running at full steam and never be concerned with accidental deletions, bad imports, or other unfortunate events.

Start Backing Up Your BigCommerce Store ($3)

How to Set Up Rewind for Your Business

Now that you know how Rewind works, it's time to set it up for your business.

Head over to rewind.com and pick the service you want to start with. For Shopify, BigCommerce, and Quickbooks Online, the integration process can begin immediately on the Rewind site. The app will direct you to your chosen platform to finish the integration and grant Rewind access to your account. For these services, that's all there is to it. Most other services are similarly quick.

Here are a few quick videos on the setup process, too, for visual learners like myself.

How to Set Up Rewind for Shopify (Video)

How to Set Up Rewind for Quickbooks Online (Video)

What Data Does Rewind Backup and How Often?

When Rewind is connected to your SaaS services, it takes an inventory of everything it needs to back up and regularly captures new and changed data. For Shopify and BigCommerce integrations, backups happen in real-time.

For Microsoft 365, backups are taken every 4 hours. For other services, backups are generally taken daily. Version history goes back a year in case events like erroneous changes are made and not discovered until well into the future. Rewind backs up everything from your entire Exchange Online instance–and all those valuable emails to Microsoft Teams and the priceless conversations and meme threads. They also cover Sharepoint, OneDrive, and Office 365 Groups.

How to Restore Your Data With Rewind

Restoring data is just as quick as it was backing it up. Using Shopify as an example, every piece of backed-up data can be restored individually or en masse. The Rewind UI allows users to choose the version to restore up to a year in the past or, depending on the source material, view the source code instead.

I use Rewind to back up all of my Shopify data at Seaplane Coffee, and I'm given an interface like the one above to filter which data I want to restore. Similar interfaces exist for the other services Rewind backs up, too.

Future Rewind Integrations

As Rewind grows, so does its collection of integrations. At the time of writing, Rewind is working on integrations with Xero, GitLab, Bitbucket, Zendesk, Slack, Asana, Google Workspace, Bill.com, Monday.com, Hubspot, and more.

Get Big Discounts On Other Services with Rewind

A great perk that I think folks are underutilizing is the plethora of discounts Rewind users can get on other services:

·      A free month of ShipStation

·      30% Off Spocket

·      Two free months of Bold Commerce products

·      20% Off Hextom products

·      Two free months of Cartloop

·      A free month of Gorgias

·      And more…

Under the Subscription tab, these rewards are available once you've logged in.

Pricing & Conclusion

Rewind pricing starts at just a few dollars per month, depending on the platform being backed up:

  • Shopify: $9/month
  • Quickbooks Online: $14/month
  • BigCommerce: $3/month
  • Trello: $1/board/month
  • GitHub: $14/user/month
  • Microsoft 365: $4.16/seat/month
  • Jira: $4/user/month
  • Confluence: $3/user/month

As a business with critical data I could not afford to lose, Rewind is a vital part of my business operations. Rewind pricing starts at just a few dollars per month, depending on the integrated platforms and the amount of relevant data.

Rewind Backups

Ensure your critical business data is not lost in the cloud, keep customer data secure, and meet regulatory requirements for just a few dollars per month.

Back Up Your Business Data with Rewind ($1+)

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